Town Supervisor John F. Buczek called a regular meeting of the Town of Floyd Board to order at 7:00 P.M.
Town Officials present were: Town Supervisor John F. Buczek, Councilmen William E. Smith, Willard H. Streiff, Jr., Clifford Kotary and Charles E. Planow, Town Clerk Georgianna Larry, Highway Superintendent Jerome Alexander Jr., Legal Counsel David Rapke, Historian Edwin Evans, Code Enforcement Officers Wade Evans and Mikel Buczkowski, Zoning Enforcement Officer Charles Streiff, Constable Lloyd Miller, Planning Board Member Andrew Spellicy, Bookkeeper Delores Smith, NOCCOG Circuit Representative Susan Martin, and County Legislator Michael Clancy.
Town Residents present were: Donald Kotary, Peter Larry, Randy Ramsey, and Lon Gorsky.
Boy Scouts David Sandbrook and Jacob Lux led us in the Pledge Allegiance to the Flag. Scout Master Chris Hansen told us this Boy Scout Troop was in charge of all the Boy Scouts that were there two weeks ago at Camp Kinsley for the Klondike Derby. Also, they did an excellent job and the entire Town Board is very proud of the boys.
Mr. Buczek announced that all Town Board Meetings are voice recorded.
Supervisor John F. Buczek asked if there were any corrections to the February 3rd, 2009 Board Minutes and Special Board Minutes February 11th and February 17th, 2009. Councilman William E. Smith said that on Page 2 of February 3rd, 2009 Minutes Paragraph 1a QTB revenues should be change to OTB revenues. Also, February 17, 2009 Special Board Minutes Page 2 concerning Double Wide Mobile Homes only keeps the first sentence with discussion about this situation and deletes the rest of this paragraph. Councilman Charles E. Planow made a motion to accept February 3rd, 2009 Board Minutes and February 11th and February 17th Special Board Minutes as written by the Town Clerk based on the above corrections seconded by Councilman Clifford Kotary, and carried.
Town Clerk announced that we do not read these bills because they are all posted on the bulletin board. Mr. Buczek told us before approving the bills tonight; we need to make some Budget Amendments see item 6a of the Agenda. After approving these amendments, Councilman Clifford Kotary made a motion to pay the General Warrant Bills from Claim No. G09071 to G09103 in the amount of $34,876.25, seconded by Councilman Charles E. Planow, approved.
Councilman Willard H. Streiff made a motion to pay the Refuse & Garbage District Bills from Claim No. R09016 to R09023 in the amount of $16,720.70, seconded by Councilman Charles E. Planow, approved.
Councilman Clifford Kotary made a motion to pay the Highway Bills from Claim No. H09034 to H09051 in the amount of $21,143.95, seconded by Councilman Charles E. Planow, approved.
Councilman Clifford Kotary made a motion to pay the Water Improvement Bills from Claim No. W09022to W09034 in the amount of $25,631.42, seconded by Councilman Willard H. Streiff Jr., approved.
1) Oneida County Legislators Michael Clancy spoke briefly and will check out Perimeter Road from River Road to Griffiss on the condition of this rough road after just opening this part up of the road in less than one year.
2) Comments were given from Northern Oneida County Council of Governments Municipal Advisor Susan Martin concerning the letter we received from Gerry Ritter, NOCCOG Circuit Rider on the subject of grants, etc. Also she told us about the U.S. Department of Homeland Security's Assistance to Firefighters Grants in the Tug Hill Times.
3) Report from Code Enforcement Officer Chuck Streiff.
i) Attached is a report of activities.
4) Reports from Building and Fire Codes Enforcement Officers Mikel Buczkowski and Wade Evans.
i) Mike has been doing several inspections at Soule Road on the American Tower extension located there that was approved by an appeal at the ZBA Meeting. Also Wade has been checking out the home on Camroden Road that have an oil spill last year seeing it is back on the market for sale. Also checking out this septic system at this home.
5) Comments from the Public.
Lon Grosky is here again tonight concerning putting a Double Wide Mobile Home on Wynn Road where his home was burned. He attended the Planning Board and they have sent a recommendation to the Town Board to amend our
Zoning Ordinance to include Wynn Road for Double Wide Mobile Homes. Lengthy discussion followed with him, Code Officers, Board Members, and Town Attorney.
6) ACTION ITEMS:
a) Budget Amendments:
i) General Budget adjustment is necessary as a result of the Grants our Town Justices have received through their effort.
(1) Decrease A1990.4 Contingency Account by $12,415.00.
(2) Increase A1110.4 Justice CE by $12,316.00.
(3) Increase A9010.8 State Retirement by $99.00.
(4) Councilman Willard H. Streiff Jr. made a motion to approve all the above adjustments the General Budget, seconded by Councilman William E. Smith, and carried.
b) Michael Craver of the Highway Department will complete his probationary period on March 9, 2009. Highway Superintendent Jerome Alexander has indicated that Michael satisfactory completed his probationary period and has given his approval and recommended that Michael be given the status of a full time employee.
i) He will be eligible for all the benefits in the Employee Hand Book, i.e. Full Rate of Pay, his Seniority will be dated back to the first day of employment, including retroactive accumulation of Sick Time, the calculation of Vacation Time, enrollment in the Major Medical - Hospitalization plan, and to include other items of the Employee Handbook.
c) Councilman Willard H. Streiff Jr. made a motion to approve the above action and the policy in accordance with the provisions of the Handbook, seconded by Councilman William E. Smith, and carried.
d) Codes Enforcement Officer Wade Evans is requesting the enrollment into the New York State Employees Retirement System effective to the first date of employment.
i) Councilman Willard H. Streiff Jr. made a motion to authorize Wade Evans to enroll into the New York State Employees' Retirement System effective to the first day of his employment, seconded by Councilman Clifford Kotary, and carried.
e) Correspondence from Holland Patent Central School District Clerk, Wendy A. Lloyd is requesting the use of our three voting machines to be used from May 18, 2009 through May 20, 2009.
i) Councilman William E. Smith made a motion to authorize the Holland Patent Central School District the use of three, lever voting machines from the Town of Floyd to be used from May 18, 2009 through May 20, 2009 for their annual budget vote to be held on Tuesday May 19, 2009, seconded by Councilman Charles E. Planow, and unanimously passed by the entire Town Board.
f) Dog Control Officer Clare L. Kotary is requesting a five week unpaid leave of absence, from March 21st through April 26th, from her position in accordance to her letter.
i) Councilman Charles E. Planow made a motion to authorize the above request concerning Clare L. Kotary unpaid leave of absence from March 21st through April 26th, seconded by Councilman Clifford Kotary, and carried.
g) By virtue of the above request, we must appoint a Dog Control Officer to fill that temporary position for that duration.
i) Councilman Willard H. Streiff Jr. made a motion to appoint Jerome Alexander, Jr. to fill that position and to compensate him $100.00 per week to be paid to him bi-weekly, seconded by Councilman Charles E. Planow, and carried.
h) Councilman William Smith is submitting his resignation as GIS Coordinator effective March 3, 2009.
i) Councilman Charles E. Planow made a motion to accept his resignation and to abolish the position of GIS Coordinator, seconded by Councilman Clifford Kotary, and carried.
i) Councilman William Smith will accept the appointment of Clerk and to be paid the same rate of pay as previously established and upon receipt of a voucher of hours worked.
i) Supervisor John F. Buczek made a motion to establish a position of a Clerk and appoint William Smith to that position and his pay rate will be as previously established and paid from the same line item appropriation A1680.4, sub account 3, seconded by Councilman Willard H. Streiff Jr., and carried.
j) Budget Officer John F. Buczek has completed the Town of Floyd Detailed Annual Financial Report for Fiscal Year Ended 12/31/08. Also, he has electronically filed the report to the Office of the New York State Comptroller and Mr. Buczek received an acknowledgement via E Mail of their receipt. Discussion followed.
i) The Board Members are going to review this Annual Report before approving this motion to accept the Report as submitted by Mr. Buczek.
k) Georgianna Larry is making a request to purchase a new Town Seal.
i) Supervisor John F. Buczek made a motion to authorize the purchase of a new Town Seal, seconded by Councilman Clifford Kotary, and carried.
l) A recommendation by the Town of Floyd Planning Board for the Town Board to amend the Town of Floyd Zoning Ordinance to permit Double Wide Mobile Homes of Wynn and Rickmyer Roads.
i) Councilman Willard H. Streiff Jr. made a motion to authorize Town Attorney David Rapke to create legislation to amend the Town of Floyd Zoning Ordinance to permit Double Wide Mobile Homes on Wynn and Rickmyer Roads and authorize the submission of a 239m referral to the Oneida County Planning Department, seconded by Councilman Clifford Kotary. Next, Supervisor John F. Buczek asked Town Clerk Georgianna Larry to call for a roll call vote that resulted in the following:
Ayes: William E. Smith, Willard H. Streiff, Jr.
John F. Buczek, Charles E. Planow, Clifford Kotary
The above motion was adopted.
ii) Councilman Clifford Kotary made a motion to authorize our Town Clerk and Town Attorney to advertise in the Legal Notice of the Rome Sentinel of a Public Hearing to be held on April 7, 2009 at 7:00 P. M. concerning the Double Wide Mobile Homes, seconded by Councilman Willard H. Streiff Jr., and carried.
7) REPORTS FROM TOWN OFFICIALS:
a) Report from Members of the Town Board:
i) Councilman William E. Smith gave a brief Update on Data Processing for the GIS Project.
ii) JPJ Electronic Communications, Inc. update was given from Willard H. Streiff Jr. He needs a list of radios that are used at the Town Highway and Sanitation Departments.
iii) Our Town Attorney David Rapke commented on the Chlorination Building Parcel. He told us this would be discussed at the first meeting in March at the Rome Common Council Meeting.
iv) Messenger to Packard / Eaton. Comments from Town Attorney David Rapke. He told us unfortunately the sale of this property fell through. There still is asbestos issue at this Messenger Property.
v) Discussion pertaining to Kriswood Circle, Nicholas Sarus.
vi) Stimulus Funding. Comments were given from John Buczek.
vii) Oneida County Office for the Aging, Mayors for Meals?
viii) Discussion on the, "Town of Floyd Parks Repairs Needed".
ix) A Century of Change. An article appearing on February 15, 1937.
b) Report from Highway Superintendent Jerome Alexander, Jr.
c) Report from Sanitation Supervisor Lawrence Gruby. He wasn't able to be here tonight but he told us he has completed and mailed the Annual / Quarterly Reporting by Landfills, Waste to Energy Facilities, Regulating our operation. Larry, we are most Grateful of your Commitment each year.
d) Attached are Planning Board Minutes submitted by Secretary Lynn Taylor for December 19, 2008 and January 13, 2009.
e) Attached is ZBA Board Minutes submitted by Secretary Kim Burger for January 15, 2009.
Discussion followed on the Adult Ball Players playing after dark at the Town Park paying for a portion of the electric for the lights. Other communities have issued this expense to these Ball Players.
At 8:55 PM Councilman Clifford Kotary made a motion for the Members of the Town Board to enter into an Executive Session for the purpose of discussing personnel, seconded by Councilman Willard H. Streiff Jr., and carried.
9:30 PM Motion was made by Councilman William E. Smith and seconded by Councilman Charles E. Planow to adjourn the Executive Session, and carried.
No Action was taken. 9:32 PM Councilman William E. Smith made a motion to adjourn, seconded by Councilman Charles E. Planow, and carried.
____________________________, Georgianna Larry