Town of
Floyd
Oneida County, NY
 Minutes 

January 06, 2009: Regular Meeting of the Town Board

Documents:
Town Supervisor John F. Buczek called a regular meeting of the Town of Floyd Board to order at 7:00 P.M. 

Town Officials present were:  Town Supervisor John F. Buczek, Councilmen William E. Smith, Willard H. Streiff, Jr., and Charles E. Planow, Town Clerk Georgianna Larry, Highway Superintendent Jerome Alexander Jr., Sanitation Supervisor Lawrence Gruby, Legal Counsel David Rapke, Historian Edwin Evans, Code Enforcement Officer Wade Evans, Planning Board Member Andrew Spellicy, Assessment Review Board Member Glen Welsh, Town Justice Christopher Clarkin, Constable Lloyd Miller, and NOCCOG Circuit Representative Susan Martin, County Legislator Michael Clancy.  Councilman Clifford Kotary was absent.

 

Town Residents present were:  Donald Kotary, Peter Larry, and Randy Ramsey.

 

Town Clerk reported that the Appointed Officials have signed their Oath of Office Cards.               

 

Boy Scouts Matt Grogan and Sean Michael Delaney led us in the Pledge Allegiance to the Flag.  Scout Master Jeffrey Brand spoke briefly. 

Mr. Buczek announced that all Town Board Meetings are voice recorded.  Next, Supervisor John F. Buczek referred to the Organizational part of tonight's meeting that was adopted.

 

Supervisor John F. Buczek asked if there were any corrections to the December 2nd, 2008 Board Minutes and December 16th, 2008 Special Board Minutes.  There were none.  Councilman Charles E. Planow made a motion to accept December 2nd, 2008 Board Minutes and December 16th Special Board Minutes as presented by the Town Clerk, seconded by Councilman Willard H. Streiff Jr., and carried. 

 

Town Clerk announced that we do not read these bills because they are all posted on the bulletin board.  Councilman Willard H. Streiff Jr. made a motion to pay the General Warrant Bills from Claim No. G09001 to G09025 in the amount of $36,704.23, seconded by Councilman William E. Smith, approved.
 

Councilman Charles E. Planow made a motion to pay the Refuse & Garbage District Bills from Claim No. R09001 to R09008 in the amount of $31,315.86, seconded by Councilman William E. Smith, approved.

 

Councilman William E. Smith made a motion to pay the Highway Bills from Claim No. H09001 to H09010 in the amount of $43,517.36, seconded by Councilman Charles E. Planow, approved.

 

Councilman William E. Smith made a motion to pay the Water Improvement Bills from Claim No. W09001to W09011 in the amount of $44,517.32, seconded by Councilman Willard H. Streiff Jr., approved.

1)      Oneida County Legislators:

a)      Town Clerk reported that Kathleen Perez had called and told us County Legislator Patricia Hudak would not be able to be with us seeing she was at Buffalo Hospital due to Husband Health Problems.

b)      Michael Clancy told us the new Board of Election Commissioners is Republican Pamela Mandryck, Democrat Kathleen Perez.  Next, discussion followed about a resolution to solve the ditch / culvert situation on Camroden and East Floyd Roads.

2)      Comments were given from Northern Oneida County Council of Governments Municipal Advisor Susan Martin on an Energy Workshop that will be held at Boonville Municipal Building on January 20th from 1 to 4 PM.  She announced the Tug Hill Commission's Local Government Conference would be held at Jefferson Community College on March 26. Discussion followed on Town Government Officials to apply for Legislative Member Item from their State Senator and Assemblywoman.

3)      Report from Code Enforcement Officer Chuck Streiff.

i)        Attached is a Report of activities.

4)      Reports from Building and Fire Codes Enforcement Officers Mikel Buczkowski and Wade Evans.

i)        Attached is a Building and Fire Code Report of activities.

5)      Historian Edwin Evans reported that he would like to honor three individuals for their different accomplishments they have provided to the Town of Floyd.

Supervisor John F. Buczek, Councilman Clifford Kotary, and past Supervisor Philip J. Baker.  He would like to place a nice portray and written presentation of each individual in the Town Hall.  Councilman Willard H. Streiff told the Town Board that Historian Edwin Evans name be added to this list and Supervisor John F. Buczek would like to do the written presentation for him.

 

Councilman Willard H. Streiff Jr. made a motion authorizing Historian Edwin Evans to persevere this honoring project of Supervisor John F. Buczek, Councilman Clifford Kotary, Past Supervisor Philip J. Baker and to include his portray with Supervisor Buczek doing the written presentation for his portray, seconded by Councilman Charles E. Planow.  Next Supervisor John F. Buczek asked the Town Clerk to call for a roll call vote that resulted in the following:

 

Ayes:  William E. Smith, Willard H. Streiff Jr.

            Charles E. Planow

Nays:  None

Abstained:  John F. Buczek

Absent:  Clifford Kotary

 

The above motion was adopted.

   6 ) ACTION ITEMS:

As a matter of record, each Town Board Member audited the Cash-Books of Town Officials on January 6th of 2009, as set by Town Law.

a)      Supervisor John F. Buczek provided the Town Officials with the, 12/31/08 Official Year End Operations Reports, Balance Sheets for a total of fifteen funds.

i)        Also, Supervisor John F. Buczek provided the Town Officials with the Supervisor's Financial Statement of the Year End, Official Bank Balances of both the Checking and the Savings Accounts.  These reflect the Official Fund Balances of the Savings and the Checking Accounts for each individual fund.

ii)      The Year End Fund Balances for Year Ending 2008 will be the beginning Fund Balances for Fiscal Year 2009.

iii)    Board Members Review of the Fund Balances!

 

b)      Year-end balances of accumulated Sick Time Hours for the Employees of the Highway Department and the Sanitation Department.

i)        Councilman William E. Smith made a motion to approve the accumulated sick time hours for each individual employee for Fiscal Year Ending December 31, 2008, seconded by Councilman Willard H. Streiff Jr., and carried.

 

c)      Renewal of the Slaughter House Permit for Joseph Rocco of Gold Medal Packing for Fiscal Year 2009 and for the Town Clerk to receive $25.00 upon issuance of the permit in accordance to our Zoning Regulations.

i)        Councilman William E. Smith made a motion to approve and authorize the Issuance of a Permit for 2009 with the receipt of $25.00, seconded by Councilman Charles E. Planow, and carried.

 

d)      Marc Wojciechowski of the Highway Department will complete his probationary period on January 14, 2009. Highway Superintendent Jerome Alexander has indicated that Marc satisfactory completed his probationary period and has given his approval and recommended that Marc be given the status of a full time employee.

i)        He will be eligible for all the benefits in the Employee Hand Book, i.e. Full Rate of Pay, his Seniority will be dated back to the first day of employment, including retroactive accumulation of Sick Time, the calculation of Vacation Time, enrollment in the Major Medical - Hospitalization plan, and to include other items of the Employee Handbook.

 

 

(1)   Councilman Charles E. Planow made a motion to approve the above policy under the provisions of the Handbook, seconded by Councilman Willard H. Streiff, Jr., and carried.

 

f)       A recommendation from Highway Superintendent Jerome Alexander Jr. to employ James H. Martin effective approximately January 14, 2009, as HEO and the provisions of the Employee Handbook will prevail.

i)        Supervisor John F. Buczek made a motion to confirm the employment of James H. Martin by the Highway Superintendent Jerome Alexander Jr. in accordance with the Highway Law, and establish the provisions of the Employee Handbook, and the authorization for the registration to the New York State Employees' Retirement System effective approximately January 14, 2009.  Next Supervisor John F. Buczek withdrew this motion.  Councilman William E. Smith made a motion that the above motion be discussed in Executive Session, seconded by Councilman Willard H. Streiff Jr., and carried.

 

g)   Local Government Efficiency Grant Program between the Town of Western and the Town of Floyd for four Roll Off Containers to be used under shared services between the Town of Western and the Town of Floyd.  Discussion followed with Town Board Members and Sanitation Supervisor Lawrence Gruby.

i)        Councilman William E. Smith made a motion by Roll Call Vote, to approve the Town of Floyd Authorizing the attached Resolution for Local Government Efficiency Grant Application between the Town of Western and the Town of Floyd for four Roll Off Containers to be used under shared services, seconded by Councilman Charles E. Planow, and carried. 

 

7) REPORTS FROM TOWN OFFICIALS:

a)      Report from Members of the Town Board:

i)        We would like to express our Appreciation and a Thank You to our Town Attorney David J. Rapke, Town Engineer C. Jack Dodson P. E. for their dedication, hard work and effort, for the effective and efficient legal action taken on many issues and have provided us guidance throughout fiscal year 2008.

ii)       Also, we would like to express our Appreciation and a Thank You to our U.S. Senators, Congressman, State Senator, Assemblywoman, County Legislators, NOCCOG Circuit Rider, NOCCOG Municipal Advisor, Officials of our County Government, all the Elected, Appointed Officials and all Employees of the Town of Floyd, for being most cooperative resulting in a harmonious operation given our government throughout the year. We express our Appreciation to the Public who has been instrumental and helpful in many ways.

iii)     THANK YOU EVERYONE.

iv)    National Grid has made the proper Street Lighting adjustments recently adjacent to the Highway Department, along the Town Park to the entrance of the Park. This is a great improvement and we thank the Officials and Employees of National Grid Greatly.

b)      Highway Superintendent Jerome Alexander, Jr. reported that the sand pile is getting low due to the winter weather.  Also minor break down with the new truck, but is working good now.  He has two new employees.

c)      Sanitation Supervisor Lawrence Gruby reported that the Town Calendars would be finish delivery on Friday.  Also they will be picking up Christmas Trees on Friday.  Also reported that $6,000.00 was collected from Rome Floyd Residents for Refuse and Garbage District.

 

 

ADDENDUM

8)      During the past several weeks, we have had quite a few heavy snowstorms. Willard H. Streiff Jr. had an opportunity to ascertain that a Snow Blower would come in handy in areas of the parking and ramps of each entrance. Willard H. Streiff Jr. received two quotes one from Bridenbecker Sales Company for $1,650.00 and one from George Kahler Sales LLC has a 10.5 HP - 24" Simplicity in the amount of $1,400.00. He recommends we purchase a Snow Blower from George Kahler Sales LLC.

a)      Supervisor John F. Buczek made a motion to authorize Willard H. Streiff Jr. to make the purchase of a Snow Blower from George Kahler Sales LLC in the amount of $1,400.00 at his earliest convenience, seconded by Councilman William E. Smith, and carried. 

 

9)      Town Clerk Georgianna Larry has been notified that Oneida County Board of Legislators approved a Resolution ordering a quarantine on dogs to prevent deer depredation in Oneida County.

 

 

 

 

 

10)          COMMENTS FROM THE PUBLIC:

Randy Ramsey asked Town Attorney David Rapke if he had heard anything more on the house on Rickmyer Road?  He told him there would be a closing sale on this home in approximately two weeks.

 

Also Andrew Spellicy commented the town on the purchase of the smaller plow truck they purchased for the developments.  It requires last fuel and the clean up is much easier.

 

At 8:35 PM Councilman Charles E. Planow made a motion, seconded by Councilman Willard H. Streiff Jr. to move into Executive Session for the purpose of discussing personnel matters, and carried.

 

At 9:45 PM Councilman Willard H. Streiff made a motion that board was returned to an open session, seconded by Councilman Charles E. Planow, and carried.

 

11)          APPOINTMENTS:

A recommendation from Highway Superintendent Jerome Alexander Jr. to employ James H. Martin effective January 26, 2009 as HEO and the provisions of the Employee Handbook will prevail.

Supervisor John F. Buczek made a motion, seconded by Councilman Willard H. Streiff Jr. to confirm the employment of James H. Martin by Highway Superintendent Jerome Alexander Jr., as a probationary HEO in the Highway Department in accordance with Highway Law, and the established provisions of the Employee Handbook, with a starting rate of pay of $12.00 per hour, with an effective start date of January 26, 2009.  This includes authorization for registration to the New York State Retirement Employees Systems effective January 26, 2009.  All Town Board Members were in favor, approved.

Councilman Willard H. Streiff Jr. made a motion, seconded by Supervisor John F. Buczek to establish the position of Buildings and Grounds Maintenance Custodian and appoint Lawrence Gruby to the position effective January 1, 2009 at an annual salary of $2,600.00 to be paid bi-weekly from General Fund A1620.4 CE.  All Town Board Members were in favor.  Motion approved.

William Smith had successfully drafted a Job Description of a Geographic Information Systems Coordinator and it will provide guidance and be attached to the Organization Meeting Agenda, Paragraph 10, and sub-paragraph f.

Councilman Willard H. Streiff Jr. made a motion, seconded by Councilman Charles E. Planow to establish the position of Geographic Information Systems Coordinator and appoint William E. Smith to the position at a rate of pay of $20.00 per hour as required.  Next, a roll call vote was called that resulted in the following:

Ayes:  John F. Buczek, Charles E. Planow

           Willard H. Streiff Jr.

    Nays:  None

    Abstained:  William E. Smith

    Absent:  Clifford Kotary

    The above motion was adopted.

Having no further business to discuss at this time, Councilman   William E. Smith made the motion, seconded by Councilman Charles E. Planow to adjourn this meeting at 9:48 PM, and carried.

                                                          ________________________________ 

                                                          Georgianna Larry, Town Clerk